SchoolVision Blog

Benefits of Electronic Data Capture

Dec 27, 2018 2:22:52 PM / by SM Pack

As a company that is perpetually seeking to make products highly usable, it’s natural that we would apply that same scrutiny to how we develop and implement our software. For the past few years, we’ve been exploring one specifically onerous aspect of usability: the ubiquitous pen and paper data and signature capture. Our clients are eager to ensure that our data capture methods are secure and compliant with regulations, which often makes hard copies seem like the best choice. However, paper necessitates transcribing data (and lugging pounds of paper around), which makes electronic data capture seem like a valuable route to explore. We sought a method of employing electronic data capture that was secure and usable for our clients.

Although pen and paper still have a place within certain criteria—the trend is leaning toward the use of a laptop or tablet and web-based software to capture data. Read on to learn more about the advantages of using electronic data capture.


Efficiency in capturing and transcribing data

Because time is money, and other cliche corporate sayings!

Our process of electronic data capture ensures that data is saved on a cloud-based system that can be accessed by clients. This eliminates the need to transcribe data from its paper source to a shared electronic copy. Some of this saved data can be analyzed quickly using the software’s built-in analysis tools. We find this helpful particularly when our clients need daily reports or data for an audit review. Raw data can be downloaded in several different formats if the client prefers working in another program or needs to access the data offline.


The green(er) and easier-to-store option

Do you like trees? We sure do!

Depending on the size and scope of the project, hundreds or even thousands of sheets of paper can be used for storing data. The elimination of paper reduces waste, as signatures are saved electronically. Storing these guides electronically is also easier, as captured data can be quickly transferred to our cloud-based document storage.


Reduced travel costs and stress

Have you ever had to fill your carry-on with 1,000 sheets of paper? We find carrying a single laptop much easier and safer for your data.

Travel costs and worries are reduced when you can travel with just a laptop. While it’s usually possible to ship files to your destination, there is always the risk that the package will not be delivered to the correct location and your confidential data could become compromised if it is sent to the wrong place.


Compliance with Code of Federal Regulations 21 § 11

Worried that regulatory will have issues with our data capture method? We’ve got you covered.

Quality management and the protection of your data is very important to us at SchoolVison. We always commit due diligence to ensure data is accurate and confidential. The software we use to capture data electronically is compliant with 21 C.F.R. § 11.

Tags: Cosmetology, Higher Education, Technology Trends, compliance

SM Pack

Written by SM Pack