SchoolVision Blog

Benefits of automated Time & Attendance Tracking for Schools and Colleges

Posted by SM Pack on Jul 26, 2018 3:40:40 PM

female student looking at a drawn clock showing five to twelve

Before the emergence of affordable technological solutions, teachers manually tracked attendance on a daily basis, just as their work hours were manually tracked by school administrators. Class times, breaks, extracurricular activities, and sports events were set at predetermined times, and our academic lives revolved around those schedules. As we graduated from college and moved on to workplaces as new employees, our hours and attendance continued to be tracked in a labor-intensive way, all while payroll would compute our salaries to comply with increasingly complex workforce regulations.
At many educational institutions, time and attendance tracking continues to remain a manual, laborious process, using paper and spreadsheet-based time sheets. Inevitably, errors creep in, often taking hours or even days to pinpoint and rectify. Payroll managers have their work cut out for them as they try to accurately compute salaries due. Over time, management finds it hard to get up to date information on time off requests and balances. Compliance is an inadvertent casualty of manual time and attendance tracking, increasing risk even as Department of Labor inspectors step up enforcement of wage and hour laws.
In recent years, many leading educational institutions have chosen to adopt automated time and attendance tracking. Leading solutions are offered as SaaS (Software as a Service), using a Cloud-based infrastructure to securely host customer data. Users can easily access their application through various client devices such as web browsers and smartphones, for example. Organizations are thus relieved of the burden of having to maintain on-premise hardware and software, as well as the cost of skilled IT personnel to handle the system.

Cloud-based time and attendance tracking helps educational institutions:

• Track time worked by faculty, staff, student workers, volunteers, and part time employees
• Enhance security for students, staff, instructors, and administrators
• Streamline the payroll and financial aid disbursement process
• Ensure compliance with Financial Aid
• Stop time theft
• Understand workforce availability
• Optimize scheduling of resources and staffing of projects
• Gain insight into student engagement

The multiple advantages offered with time and attendance tracking solutions make it a natural choice for schools and colleges looking to upgrade from obsolete manual tracking systems in a modern era of technology. Cloud-based solutions can easily scale up with the growth of any educational institution, and have a proven return on investment to boot. 

Want to learn more? Visit our Timeclock page.

Topics: Institution Management, Higher Education, Time Management, Timeclock, Attendance